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Thank You for Your Participation!

Below you will find the information to assist you in your planning for this event

FUSION Conference
June 7-8, 2017

Venue
Mead Center for American Theater
1101 6th Street, SW · Washington, DC 20024
www.arenastage.org

Projected Attendance
500+

Platinum & Gold Level Silver Level Bronze Level
One 6’ draped table with 2 chairs One 6’ draped table with 2 chairs One 6’ draped table with 2 chairs
10’ linear space (width) 8’ linear space (width) 6’ linear space (width)
Exhibit depth is 6 to 10 feet
(confirmed during set-up)*
Exhibit depth is 6 to 8 feet
(confirmed during set-up)*
Exhibit depth is 6 to 8 feet
(confirmed during set-up)*
Complimentary WiFi Complimentary WiFi Complimentary WiFi
Lunch on Day 2 Lunch on Day 2 Lunch on Day 2
Exhibit Location: Main Lobby Exhibit Location: Main Lobby Exhibit Location: Main Lobby

* All sponsor table locations and spacing will be confirmed during setup.

Please note:

  • To expedite your set-up, please let your Account Manager know if you do not want to the 6’ table and chairs included with your exhibit space.
  • To maintain consistency for all sponsors and the audience experience, custom booth carpet is prohibited.
  • Electrical outlets, extension cords, and power strips are not included or guaranteed with your exhibit space. If electricity is needed, it is advised that you advance order these items (see Optional Services section below).
  • Wall hangings are not permitted by the venue.
  • All marketing must stay within the confines of your designated exhibit space. Marketing of any kind outside your designated exhibit space is strictly prohibited.
  • All attendees, speakers, sponsors, booth staff, etc. are required to wear & display name badges during onsite event hours.
  • The use of drones, fog machines, helium balloons and animals (other than certified service animals) are never permitted at the event. It is strongly advised to alert your Account Manager of any unique promotions & displays planned for your exhibit area.
  • FUSION staff will be available to assist with complimentary box storage during the event.

Setup Times
Day 1 – Wednesday, June 7 | 7:30am – 11:30am

  • Sponsor set-up should be complete and fully staffed by 11:30am on Day 1
  • Approximately 200 attendees will be onsite for the Pre-Conference from 8:30am to Noon. Exhibit staffing during this time is optional.

Teardown Times
Day 2 – Thursday, June 8 | 6:30pm – 8:00pm

  • Early breakdown will not be permitted.
  • Please alert your Account Manager to your setup/teardown plans so we can assist in making the process as smooth as possible.

It is recommended that items be hand-carried to the event, whenever possible, to save on inbound handling/storage fees. Below is the inbound and outbound shipping information as it pertains to FUSION 2017.

Arrival Shipping
FUSION has arranged for freight to ship directly to the Mead Center for American Theater. Sponsors may also hand carry exhibit materials to the venue for setup.

  • Sponsors can choose to ship to their hotel, etc. and hand carry exhibit materials to the venue for setup.
  • Shipments should be scheduled to arrive between Thursday, June 1 and Tuesday, June 6.
  • Hours are: 8:00am – 5:00pm Monday – Friday (Closed on weekends and holidays)
  • Shipments arriving before June 1 could be refused.
  • FUSION and Mead Center for the American Theater do not accept liability for any packages. The shipper is responsible for insuring its property for loss or damage.
  • It is suggested that any event-critical items be hand carried by the sponsor.
  • The venue is not able to accept pallets.
  • Shipments that are properly labeled will be delivered to your table during set-up.
  • Packages that arrive outside of the dates listed may be refused.
  • Loading Dock hours are Monday – Friday, 8:00am – 5:00pm.

Please label all packages:
Arena Stage
Attn: Kaitlyn Sakry – FUSION
1101 6th Street SW
Washington, DC 20024

Please note number of packages on each box when sending multiple items: 1 of 5, 2 of 5, etc. Be sure to clearly print Exhibiting company name on the outside of all packages.

Outbound Shipping

  • Be sure to have each item labeled and ready to ship.
  • Loading Dock hours for pick up are Thursday June 9, 8:00am – 5:00pm
  • The FUSION team will have some blank FedEx and packaging tape onsite for last minute needs. The Event Registration Desk is also available to print prepaid shipping labels until 2:00pm.

Reverse shipment must be scheduled directly with your courier for pickup from:
Arena Stage
1101 6th Street SW
Washington, DC 20024

Electrical
Electrical service is not provided with your exhibit space. If you wish to have electrical at your booth, the fee is $50. To order an electrical drop for your sponsor table, Please contact brandi@techmediaco.com to reserve and pay.
It is strongly recommended that you bring your own power strip and extension cord to avoid rental fees from the in-house electrical provider.

Hardwire Internet
The venue will have complimentary WiFi. If you wish to have dedicated hardline internet service, the fee is $350. Please contact brandi@techmediaco.com to reserve and pay.

Show Decorator
Fusion has contracted with TBD as our official Show Decorator. Should you wish to rent specialty furniture, etc. for your exhibit space, contact brandi@techmediaco.com for an introduction to our contacts.

Monitor Rental
24” Table-mounted at $100
39/40” at $300 (Base-mounted on 56” post for horizontal or vertical display)

FUSION has a limited inventory of TV monitors for rent. Orders are required at least 10 days pre-show with your Account Manager.

  • Electrical Service Required: Please be sure to order an electrical drop for your exhibit space to power the monitor (See Optional Services section above)
  • In fairness to all exhibitors, the monitor must remain in the back of your exhibit space and audio sound is discouraged.
  • Monitors are compatible with HDMI and USB cables.
  • Sponsors are required to provide their own cabling to connect your computer to the monitor.

Day 1: Tuesday, June 7

  • 12:15pm – 1:15pm | Main Conference Attendee Arrivals
  • 5:40pm – 6:45pm – Opening Cocktail Reception

Day 2: Wednesday, May 24

  • 7:30am – 8:30am | Morning Coffee Networking
  • 10:30am – 11:00am | Morning Networking Break
  • 4:30pm – 5:30pm  | Closing Cocktail Reception

The FUSION Team will do our best to accommodate your needs but may not have the manpower, technology, or ability to customize beyond reasonable expectations. In addition, we are always at the mercy of the venue’s existing infrastructure and fire code regulations.

It is the responsibility of the sponsor to provide ALL necessary materials for your exhibit area including: laptops/PC’s, monitor cables adapters, hardware, presentations, demos, swag, backdrops, staffing, and any other personalized/branded materials.

You’ve invested a lot to be a sponsor and the FUSION team want your experience to be the best. We provide the most qualified and engaging audience of any digital marketing conference and you are the face of your organization while onsite. Make the most of it! FUSION optimizes the sponsor exhibit area to maximize the exposure you receive. Our combined decades of experience and hundreds of events have yielded some best-practices and observations including:

  • Be engaging and approachable – put the mobile devices and laptops down and initiate audience conversations.
  • Come out from behind the table and invite the audience into your space.
  • Introduce yourself and engage the attendee about their business and organizational role.
  • Collect business cards, and/or scan badges – these are your golden leads! Each FUSION can yield hundreds of leads representing weeks of cold-calling.
  • Offer a giveaway – everyone loves free stuff. Put your logo in the hands of your future customer and they will remember you.
  • Have Fun! You’re out of the office, seeding the pipelines with qualified relationships, and meeting your next business partner in person! What’s better than that?

Sponsors are permitted to hold raffles, grand prizes and the like only with advanced approval from Show Management. Please contact your Account Manager to discuss and ensure compliance with local, venue, and show management regulations.

As a service to sponsors, FUSION has secured extensive supplier discounts for any promotional items (pens, tee-shirts, general giveaways, etc.) to elevate your onsite & year-round branding and ROI. Contact your Account Manager for information or use the link below to contact Swagchimp directly. Be sure to reference your FUSION sponsorship to receive special rates.

Hyatt Place Washington DC/National Mall – 400 E St SW | Washington, DC 20024 | (202) 803.6110

For attendees that will require hotel accommodations, we have secured a block of rooms at the Hyatt Place Washington DC/National Mall at the discounted rate of $289+. This 4-star hotel is located within a short 5 minute drive or 10 minute walk from the venue.

The group rate will be available until May 15. To make your reservation, please call the Reservation line at (202) 803.6110 and reference Fusion Washington DC or book online using the Fusion reservation link.

Join us at FUSION Conference 2017

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